Subject Line
The subject line should clearly state the purpose of the email. A common subject could be “Application for a Vocational Training (Ausbildung) Position as [Job Title].” This helps the recipient quickly categorize the email.
Salutation
The salutation must be formal. If the contact person’s name is known, this should be used (e.g., “Dear Mr. Müller,”). If no contact person is named, a general phrasing like “Dear Sir or Madam,” can be used.
Email Text
The text of the email should briefly and succinctly introduce the application. It should mention that all relevant documents are attached. An example text could be:
“Dear [Name],
I was very interested to read your advertisement for a Vocational Training (Ausbildung) position as [Job Title]. I am hereby applying for this position. Attached you will find my cover letter, my CV, and my certificates. I look forward to introducing myself to you in a personal interview.
Best regards,
[Your Name]”
Format of Attachments
The attachments should be sent in a common format like PDF to ensure that they can be opened correctly on all devices. Name the attachments meaningfully, e.g., “Cover_Letter_Max_Mustermann.pdf” or “CV_Max_Mustermann.pdf.”
Cover Letter
The cover letter should be formal and clearly state the applicant’s motivation. It usually includes a brief introduction, information about the person, motivation for applying, and reference to the advertised position. An example:
“Dear Mr. Müller,
I was very interested to read on your website that you are offering a Vocational Training (Ausbildung) position as [Job Title]. Since I have always had a strong interest in [Industry Reference] and have gained initial practical experience through [e.g., internships], I am convinced that this Vocational Training (Ausbildung) position is exactly right for me. In school, I particularly enjoyed [relevant subjects], and I look forward to applying my knowledge in practice now.
I am currently attending [School Name] in [City] and expect to graduate in [Month and Year]. I am confident that my [e.g., teamwork and commitment] will make me a good fit for your company. I look forward to learning more about your company and the Vocational Training (Ausbildung) opportunities and hope to have the chance to introduce myself to you personally.
Best regards,
[Your Name]”
CV
The CV should be clear and well-structured. It includes personal data, educational background, internships, language skills, and other relevant information. The CV is also attached as a PDF and should be a maximum of two pages long.
Certificates and Proofs
Included attachments should also comprise relevant certificates and proofs, such as the last school report and certificates for internships or other experiences. These documents should also be attached as PDFs and be easily readable.